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Gyms & fitness studiosOnboard members fast, keep records tidy
Collect membership forms and KYC through a simple link, share your plans and prices on WhatsApp, and keep member records, staff documents and vendor bills organised in one secure workspace. Less front-desk paperwork, more time on the floor.
Paper forms at a busy front desk
A new member fills a paper form, you photocopy an ID, and it all goes in a folder that nobody can search. Plans and prices get repeated over WhatsApp a hundred times. Staff documents and vendor bills pile up. The energy is on the floor — the admin is a mess.
Slow paper onboarding
Forms and ID copies take time at the desk and end up in folders nobody can search.
Plans typed out again
Every enquiry means retyping the same plans and prices into another chat.
Records scattered
Member details, staff papers and vendor bills sit in different places, hard to pull together.
Everything your studio needs, in one place
Onboard members, share plans and keep every record — all from the front desk or your phone.
Membership forms & KYC by link
Send a request link so members upload their form and KYC from their phone — everything lands filed against their record. Document requests →
Plans & price lists
Build a branded list of your plans and prices and share it on WhatsApp as a link or PDF prospects can browse anywhere. Catalogues →
Member records
Keep each member's details, forms and notes in a tidy record that's filed and searchable for the whole team. Member records →
Staff & vendor documents
Capture trainer papers and supplier bills, read automatically and filed in one searchable store. Document management →
From enquiry to enrolled member
Share your plans
Send a prospect your plans and prices on WhatsApp as a tidy link they can browse anywhere.
Collect their form
Send a request link so they upload their membership form and KYC from their phone.
Keep the record
Everything files against the member, so any detail is one search away for your team.
Spend less time at the desk
You don't need a gym management suite to onboard members cleanly. ScanPix turns your phone into the front desk — collect forms by link, share plans on WhatsApp, and keep every member, staff and vendor record searchable, so the team stays on the floor.
- Members onboarded without the paper.
- Every record backed up and searchable.
- Works on the phone you already carry.
Why gyms choose ScanPix
Members, not paperwork
Forms, plans, memberships and bills in one place, so the floor gets your attention.
Member data stays private
KYC, health declarations and memberships are encrypted, private to your gym and never sold.
Front desk to trainer’s phone
Sign-ups at reception, plans on the floor — iOS, Android and web, always in sync.
Plans go out on WhatsApp
Share plans, schedules and renewals where members actually read them.
Frequently asked questions
Can I collect membership forms and KYC through a link?
Yes. Send a member a request link and they upload their form and KYC documents from their phone, with nothing to install. Everything lands filed against their record, so onboarding a new member is quick and tidy.
Can I share plans and price lists with members?
Yes. Build a branded list of your plans and prices and share it as a link or PDF over WhatsApp. Members and prospects browse it on any phone, and you update and reshare in minutes.
Is my studio's data private and secure?
Your records are encrypted in transit and at rest, private to you and the people you choose, and never sold. You can export or delete your data whenever you want.
Members onboarded, records tidy
Start free on iOS, Android and the web — no card required.