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Hotels & restaurantsRun the back office from your phone
Keep vendor bills, licences and registrations, staff documents and menus organised and searchable in one place. Share a menu or price list in a tap, and find any bill or licence the moment you need it — across every outlet.
The kitchen runs on service, the office runs on paper
A hotel or restaurant generates paperwork from every direction — daily vendor bills, FSSAI and trade licences, staff documents, menus and price lists. Spread across registers, drawers and chats, an expiring licence or a missing bill surfaces at exactly the wrong moment — and across multiple outlets it's worse.
Vendor bills pile up
Stacks of supplier bills make it slow to check what was billed, paid and delivered.
Licences expire unnoticed
Licences and registrations buried in a drawer are easy to forget until an inspection.
Outlets out of sync
Each location keeps its own files, so head office never sees the full picture.
Everything a hospitality back office needs, in one place
File the bills, track the licences, share the menu, and keep every outlet in sync — all from the same app.
Vendor bills & licences
Capture supplier bills, licences and registrations, read automatically and searchable by name or date. Document management →
Menus, packages & enquiries
Build menus and banquet packages as branded catalogues; guests can send back a booking enquiry that you turn into a quotation in a tap. Packages & quotations →
Share in a tap
Send a menu, price list or document over WhatsApp as a link or PDF, with nothing for the other side to install. Sharing & export →
Every outlet in sync
Run several locations from one workspace with role-based access, so head office and each outlet share current records. Multi-outlet →
From the back office to your pocket
Capture as it comes
Photograph each vendor bill, licence and document the moment it arrives at any outlet.
File & find
Everything is read automatically and searchable, so a bill or a licence renewal is one search away.
Share & sync
Send menus and lists in a tap, and keep every outlet working from the same current records.
Every outlet's paperwork, in your pocket
Whether you run one cafe or a chain of restaurants and hotels, ScanPix keeps every bill, licence and menu in one searchable place you can reach from anywhere. No more chasing a missing supplier bill or discovering an expired licence too late — and every outlet works from the same records.
- Bills and licences searchable in seconds.
- Menus and price lists shared in a tap.
- Every outlet in sync, on the devices you use.
Why hotels & restaurants choose ScanPix
Front desk to back office
Vendor bills, licences, menus and banquet enquiries in one app — not a drawer per outlet.
Guest and licence data protected
Bills, staff records and event details are encrypted and private to your team, never sold, yours to export.
Every outlet, one current copy
iOS, Android and the web stay in sync, so head office and each kitchen see the same records.
Guests reply where they already are
Menus, packages and quotations go out over WhatsApp — nothing for a guest or vendor to install.
Frequently asked questions
Can I keep vendor bills and licences organised and find them fast?
Yes. Capture vendor bills, licences, registrations and staff documents and keep them read automatically and searchable by name or date, so a renewal or a bill is always one search away.
Does it work across multiple outlets?
Yes. Run several outlets from one workspace with role-based access, so head office and each location work from the same up-to-date records instead of separate folders.
Can I share menus and price lists quickly?
Build a menu or price list as a branded catalogue and share it as a link or PDF over WhatsApp in a tap — handy for guests, vendors and event enquiries, with nothing for them to install.
Every outlet's paperwork, in your pocket
Start free on iOS, Android and the web — no card required.