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Centralised records repositoryOne source of truth for every record
Bring scattered offline records — customers, invoices, bills and consignments — into one secure, searchable repository your whole team can reach. From any branch, any department, any phone, everyone works from the same up-to-date files.
Nobody knows where the latest copy is
When customer files, invoices and consignments live in drawers, desktops and chat threads across locations, finding anything means calling around. Branches keep their own copies, versions drift, and a single missing file can stall a whole order.
Records by location
Each branch keeps its own drawer and drive, so there's no one place to look for a customer's history.
Duplicate, drifting copies
The same file lives in three inboxes in three versions — and nobody's sure which one is current.
Hunting wastes hours
Tracking down one document means phone calls between branches while a customer waits on the line.
Every record, in one shared store
Capture, organise, find and control access — all from one workspace your branches and departments share.
One central store
Capture from any phone and everything publishes to one repository — searchable by customer, branch or document type. Document management →
Role-based access
Owner, manager and member roles mean the right people fetch the right records, and sensitive files stay restricted. Teams & roles →
Always in sync
Add a record in Mumbai and it's there for Delhi a moment later — one current copy, on every device. Sync →
Encrypted & private
Your central store is encrypted in transit and at rest, private to your team, and never sold or mined. Security →
From scattered drawers to one searchable store
Capture anywhere
Every branch and department photographs records straight from their phones, no scanner or office visit needed.
Publish to one place
Each capture lands in the shared repository, filed and searchable, so there's only ever one current copy.
Fetch with the right access
Anyone with permission searches and pulls the exact record in seconds — no calls between branches.
A single source of truth your whole team trusts
When everyone adds to and pulls from the same store, the guesswork goes away. Multi-branch teams stop emailing files back and forth, onboarding a new branch is just adding a member, and the latest version of any record is always one search away.
- One current copy of every record, never five conflicting ones.
- Search across branches instead of phoning around for files.
- Works on the phones, tablets and laptops your team already uses.
Why teams centralise on ScanPix
One place, one truth
Every document in a single organised repository — no duplicate folders on five machines.
Guarded, not just stored
Encrypted at rest, access controlled by role, and never sold or mined.
Reachable from anywhere
The whole repository on iOS, Android and the web — always the current version.
Built to be shared from
Send documents out by link, collect them back by request — the repository is the hub.
Frequently asked questions
How do branches and departments all add to one repository?
Each team member captures documents from their own phone, wherever they are, and everything publishes to one shared, central repository in real time. There are no copies to email around — the latest version is always in one place everyone can reach.
Can I control who sees which records?
Yes. Role-based access lets you decide who can view, add or manage records, so the right people fetch the right files and sensitive documents stay restricted to the people who should see them.
Is the central repository private and secure?
Your records are encrypted in transit and at rest, private to you and the people you choose, and never sold. You can search, export or delete anything in the repository whenever you want.
Centralise your records
Get your team on one repository — free to start on iOS, Android and the web.