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Team collaborationDocuments your whole team can work from
One shared workspace where the right people have the right files. Role-based access keeps things controlled, a personal space keeps your own work private, and everyone stays on the current version — in sync and secure.
Everyone has a copy; nobody has the file
When a team shares documents over chat and email, copies multiply. Someone edits an old version, two people send conflicting files, and the one person who has the latest is on leave. Without a shared space and clear access, collaboration turns into a guessing game about which document is the real one.
Version chaos
"final_v3_really" copies fly around and someone always works from the wrong one.
No access control
Either everyone can change everything, or one person gatekeeps every file by hand.
Personal and team mixed
Your own drafts and the team's records pile into the same place, so nothing feels safe to share.
One workspace, the right access
Give the team a shared home for documents, set who can do what, and keep personal work personal — all in sync, all secure.
A shared workspace
Documents and catalogues live in one place everyone can reach, so the team works from the same records instead of scattered copies. Teams →
Roles & permissions
Owner, manager and member roles decide who can view, add or manage records — controlled access, not a free-for-all. Customers & contacts →
Personal vs team spaces
Keep your own drafts in a private space alongside the shared one, so personal work stays personal and team records stay shared. Document management →
Everyone on the current file
Changes sync across devices, so when one person updates a record the whole team sees the latest — no copies, no version guessing. Sync across devices →
Set the team up in minutes
Invite your people
Bring the team into a shared workspace and pick who's an owner, manager or member.
Share the right records
Put team documents in the shared space and keep your own drafts in your personal one.
Work from one truth
Everyone sees the current file in sync across devices — no copies, no confusion.
Collaborate without the copy chaos
When documents live in one shared space with clear roles, a team stops fighting over versions and starts moving. New members see exactly what they should, sensitive records stay controlled, and the file you open is always the current one — whether you're at a desk or out on site.
- One shared space, no scattered copies.
- Roles keep access controlled, not chaotic.
- Personal work stays private to you.
Why teams choose ScanPix to collaborate
Everyone works the same file
One shared team space instead of forwarded attachments and duplicate folders.
Roles keep boundaries
Owner, manager and member access decide who can see and change what.
The team syncs itself
Whoever captures it, everyone has it — across iOS, Android and the web.
Personal stays personal
Team space for shared work, personal space for your own — cleanly separated.
Frequently asked questions
How does a shared workspace keep everyone on the current file?
Documents and catalogues live in one shared space that stays in sync across devices, so when someone adds or updates a record, the rest of the team sees the current version — no emailing copies around and no guessing which one is latest.
Can I control who sees and changes what?
Yes. Role-based access lets you decide who can view, add or manage records, so the team workspace stays controlled rather than a free-for-all — owner, manager and member roles map to how your team actually works.
Can I keep my own work separate from the team's?
Yes. You get a personal space alongside the shared team space, so your own documents stay private while the team's records stay shared. Everything is encrypted, private to the people you choose, and never sold.
One team. One source of truth.
Start free on iOS, Android and the web — no card required.