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Document collectionCollect documents without the chase
Tell people exactly what you need and share one link — they upload from their phone with no app to install. Submissions land in your inbox already labelled and filed, and you can see at a glance who's still outstanding.
Getting documents back is the slow part
You know what you need from a client — the ID, the form, the bill, the photo. The hard part is getting it back without ten reminders, a tangle of email attachments and screenshots, and no clear idea of who has actually replied. The work waits on the paperwork, and the paperwork waits on you to chase it.
Endless follow-ups
You re-send the same message over and over, never sure who's read it or what's still missing.
Scattered attachments
Files arrive across email, WhatsApp and DMs in every format, then get lost the moment you need them.
Nothing's labelled
Submissions land as "IMG_4821" with no idea who sent what — so you sort and rename by hand.
One link does the collecting for you
Ask once, share a link, and let submissions arrive sorted — so you spend your time on the work, not on rounding up the files.
Request exactly what you need
Spell out each document in a single request with a clear title, then share it as a link — no back-and-forth about what you meant. Document requests →
Clients upload from their phone
They open the link, photograph or attach the documents and submit — nothing to download, no account to create, works on any phone. Capture & scanning →
Arrives labelled & filed
Submissions land against the right request and person, organised into one searchable store — no renaming, no sorting by hand. Document management →
See what's still outstanding
Every request shows who's replied and who hasn't, so you nudge the right person once instead of chasing the whole list. Sharing & export →
From "I need this" to filed
Create the request
List the documents you need with a clear title, and generate a link in seconds.
Share over WhatsApp
Send the link to one person or many; they upload from any phone with nothing to install.
Review & file
Submissions arrive labelled in your inbox — accept, file and find them in a tap.
Stop being the person who chases paperwork
When collecting is one shared link instead of a stack of reminders, clients respond faster and you always know where things stand. The same flow works for onboarding a customer, gathering a vendor's papers, or pulling files from your own team across branches.
- No app, no account for the person sending.
- Submissions arrive filed and searchable.
- One glance tells you who's still outstanding.
Why teams choose ScanPix to collect
Requests that chase themselves
One link per request — see who has sent what without a single reminder email.
Submissions arrive privately
Documents come straight into your workspace — encrypted, never in an open inbox.
Review wherever you are
Approve or follow up from iOS, Android or the web the moment something lands.
Senders just tap a link
No account, no app, no attachment limits — people respond because it’s easy.
Frequently asked questions
How do clients send me documents without an app?
You create a request listing what you need and share a link over WhatsApp or email. Your client opens it on their phone, photographs or uploads the documents, and submits — there is nothing for them to install and no account for them to create.
Can I see who has and hasn't replied yet?
Yes. Each request shows what's still outstanding, so you can see at a glance who has submitted and who needs a reminder — instead of scrolling back through email threads to work it out.
Where do the collected documents go and are they private?
Submissions land in your inbox and file themselves into your workspace, labelled against the request and the person who sent them. Everything is encrypted, private to you and the people you choose, and never sold.
Send a link. Get the documents. Done.
Start free on iOS, Android and the web — no card required.