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Healthcare administrationForms, records & consent — organised and private
Digitise registration and intake forms, consent documents, bills and staff paperwork, collect them from patients with a secure link, and keep everything searchable — encrypted and visible only to your team. Administrative document management for a clinic or practice; not a medical records system.
The front desk runs on paper
A clinic or practice generates a steady stream of admin paperwork — registration and intake forms, consent documents, vendor and pharmacy bills, staff records. Kept in folders and trays, they're slow to find, easy to misplace, and not as private as patient paperwork should be. (This is about admin documents, not clinical or medical records.)
Forms filled on arrival
Patients queue to fill registration and consent forms by hand, slowing the front desk down.
Records in folders
Admin documents and bills live in filing cabinets — hard to search, easy to misfile.
Privacy left to trays
Patient paperwork on an open desk isn't the privacy people expect from a clinic.
Everything your admin team needs, in one place
Collect forms before patients arrive, file every admin document, and keep it all private to your team — administrative only, not clinical.
Collect forms via a link
Send a secure link and patients upload registration forms, ID and documents from their phone before they arrive. Document requests →
Capture & e-sign consent
Digitise consent and intake documents and collect a signature on the device, with no clinical data involved. E-signatures →
File & search every document
Keep registration forms, bills and staff records read automatically and searchable by name or date. Document management →
Role-based access
Give reception, accounts and admins exactly the access they need — encrypted and private to your practice. Teams →
Less paperwork at the front desk
Request before arrival
Send patients a secure link to upload registration forms and documents from home.
Capture & sign on the spot
Digitise any paper form at the desk and collect a consent signature on the device.
File & find securely
Everything is filed, searchable and private to your team — any document one search away.
A calmer front desk, and tidier records
When patients send registration and consent forms ahead of time and every admin document is searchable, your team spends less time on paperwork and more on people. And because it's encrypted and private to your practice, sensitive paperwork is handled the way patients expect — strictly administrative, never clinical.
- Forms collected before patients arrive.
- Every admin document searchable and backed up.
- Encrypted and private to your team.
Why healthcare admin teams choose ScanPix
Front desk to filing, one flow
Collect forms, e-sign consent and file every admin document without juggling separate tools.
Patient paperwork stays private
Encrypted, role-based access, never sold — sensitive admin documents handled the way patients expect.
On the desk and on a phone
Reception, accounts and admins work the same records across iOS, Android and the web, always in sync.
Admin only, never clinical
Built by GTS Infosoft LLP for the paperwork side of a practice — not a medical records system.
Frequently asked questions
Is ScanPix a medical records or clinical system?
No. ScanPix is for administrative document management — intake and registration forms, consent documents, bills and staff paperwork. It is not a clinical or electronic medical records system and is not used to store or manage diagnoses or treatment data.
How do patients send us their forms and documents?
Send a secure link and patients upload their registration forms, ID and documents from their own phone before they arrive — no app for them to install. Everything lands filed and searchable for your front desk.
How is the data kept private and secure?
Documents are encrypted in transit and at rest, private to your practice with role-based access, and never sold. You control who can see what, and you can export or delete your data whenever you want.
Less paperwork at the front desk
Start free on iOS, Android and the web — no card required.