Home / Solutions / Government & public sector
Government & public sectorDigitise records, collect data in the field
Move records off paper, run field data and form collection from any device, and centralise everything into one secure, role-controlled repository. Searchable, encrypted and private to your department.
Paper that can't keep up
Public-sector teams sit on years of paper records and run form collection across many sites. When everything lives in cabinets and scattered files, retrieving a record takes hours, field data is slow to reach the office, and no one has a single, controlled view of what exists.
Records stuck in cabinets
Paper archives are slow to search and at risk of damage, loss and duplication.
Slow field collection
Forms collected on paper across sites take days to reach the office and get keyed in.
No controlled view
Without role-based access, it's hard to know who can see what, or where a record lives.
Everything a department needs, in one place
Digitise, collect, control access and secure — from the field to a central repository.
A searchable central repository
Bring paper records into one organised, searchable store, so any file can be found in seconds instead of pulled from a cabinet. Document management →
Field capture & data collection
Capture records and collect forms in the field from a phone or tablet, landing straight in the central repository. Capture →
Role-based access
Give the right staff access to the right records, so each team sees only what it should and accountability is clear. Roles →
Encrypted & private
Records are encrypted in transit and at rest, private to your department, and never sold. Security →
From cabinet to searchable archive
Capture records
Digitise paper files and collect field forms from any device.
Centralise & control
Everything lands in one repository, with role-based access for the right people.
Search & retrieve
Find any record in seconds, securely, from the office or the field.
Records digitisation, done securely
When records live in one controlled repository, retrieval takes seconds, field data reaches the office the same day, and access is clearly governed. ScanPix gives a department a practical way to move off paper without a heavy rollout. Procurement note: public-sector tenders may require specific certifications or compliance that we do not claim here. Talk to us about your requirements and we'll be straight about what we can and cannot meet.
- One searchable repository for every record.
- Field collection that reaches the office fast.
- Role-based access and encrypted storage.
Why public-sector teams choose ScanPix
One controlled repository
Years of paper and daily field collection in a single searchable store, not scattered cabinets and systems.
Access governed by role
Encrypted, private to your department, never sold — each team sees only what it should and accountability is clear.
Field data reaches the office fast
Capture on a phone or tablet on site and it lands centrally the same day — iOS, Android and the web in sync.
No heavy rollout
Built by GTS Infosoft LLP — a practical way to move off paper; we're straight about the certifications we don't claim.
Frequently asked questions
Can we digitise paper records and make them searchable?
Yes. Capture paper records from any device and keep them in one central, searchable repository, so any file can be found instead of pulled from a cabinet.
How is field data and form collection handled?
Staff capture forms and records in the field from a phone or tablet, and everything lands in the same central repository with role-based access for the right people.
Does ScanPix meet our procurement and compliance requirements?
Your data is encrypted, private to you, and never sold. Public-sector procurement may require specific certifications or compliance we do not claim here — talk to us about your requirements and we will be straight about what we can and cannot meet.
Records digitisation, done securely
Start free on iOS, Android and the web — talk to us about a larger rollout.