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NGOs & trustsField records and reports, organised
Collect beneficiary forms and field documents over a link, keep receipts, reports and registration documents organised and searchable, and share them securely with your team — so paperwork takes less time and the mission takes more.
The mission is in the field; the records aren't
NGOs and trusts run on paperwork they collect far from the office: beneficiary forms, field receipts and programme reports. When forms come back as photos in chats and registration documents live in one person's drawer, a donor report or an audit turns into days of chasing files.
Forms stuck in the field
Beneficiary forms come back as loose photos in chats, hard to gather and easy to lose.
Receipts & reports scattered
Receipts and programme reports sit across inboxes and folders, hard to assemble for a donor.
Records on one person's phone
When registration documents live with one staffer, the team is stuck the day they're away.
Everything an NGO needs, in one place
Collect from the field, keep it in order, and share it with your team — encrypted and private throughout.
Collect over a link
Send a secure link and let beneficiaries or field staff upload forms and documents from any phone — nothing to install. You can also share a resources or kit list partners request items from, with each request landing in one inbox. Requests inbox →
Receipts, reports & registration
Keep receipts, programme reports and registration documents read automatically and searchable by programme, party or date. Document management →
Team access by role
Give field staff, coordinators and trustees role-based access to the same records, so no file is trapped on one phone. Teams →
Encrypted & private
Beneficiary and field records stay encrypted, private to your team, and never sold — yours to export anytime. Security →
From the field to a ready report
Collect
Share a secure link, or have field staff capture beneficiary forms and receipts on the spot from any phone.
Organise
Everything lands in one place, read automatically and filed by programme, so records build up in order as you go.
Share & report
Pull up any record in seconds and share the right documents with trustees, donors or auditors when they ask.
Spend less on paperwork, more on the mission
When forms collect themselves and records stay in order, a donor report or audit stops being a scramble. ScanPix gives a small team the same organisation as a large one — without an IT department, a server, or a stack of subscriptions.
- Beneficiary forms collected without an app to install.
- Every receipt and report backed up and searchable.
- Works on the devices your team already uses.
Why NGOs & trusts choose ScanPix
Audit-ready in minutes
Forms, receipts, reports and registration in one searchable place, so a donor report or audit stops being a scramble.
Beneficiary records stay private
Encrypted, private to your team, never sold — sensitive field records kept safe and yours to export.
No file trapped on one phone
Field staff, coordinators and trustees share the same records across iOS, Android and the web.
A small team, run like a large one
Built by GTS Infosoft LLP — the same organisation as a big NGO, with no IT department or server to run.
Frequently asked questions
How do field teams collect beneficiary forms and documents?
Send a secure link and let people upload beneficiary forms and field documents from any phone, or have field staff capture them on the spot. Everything lands in one place, filed and searchable, with no app for the sender to install.
Can we keep receipts, reports and registration documents in order?
Yes. Capture receipts, programme reports and registration documents and keep them in one searchable store, read automatically and filed by programme, party or date, so any record is ready when a donor or auditor asks.
Is our data private and secure?
Your documents are encrypted in transit and at rest, private to you and the people you choose, and never sold. You give your team role-based access, and you can export or delete your data whenever you want.
Records in order, mission in focus
Start free on iOS, Android and the web — no card required.