Home / Solutions / Event planners & management
Event planners & managementEvery event's paperwork, pulled together
Present branded proposals and moodboards, collect client approvals and e-sign-off, and keep vendor contracts, quotes and bills organised per event — so nothing slips between the client, the vendors and the day itself.
One event, a hundred moving documents
Pitching a wedding or a corporate show means moodboards and proposals to the client, contracts and quotes from a dozen vendors, and approvals that must be locked before money moves. When all of it lives in WhatsApp threads and inboxes, a last-minute change or a disputed scope can derail the day.
Proposals that look ad-hoc
A pile of mixed screenshots and forwards doesn't pitch the polished experience a client is paying for.
Approvals stuck in chat
A "yes, go ahead" buried in a thread isn't a real sign-off when scope or budget is later disputed.
Vendor papers scattered
Contracts, quotes and bills from each vendor sit in different chats, so the event's true picture is never in one place.
Everything a planner needs, in one place
Pitch the client, lock the approvals and run the vendors from the same app — on the phone and on site.
Package catalogues & enquiries
Send a branded package catalogue or moodboard per event; clients tap to send an enquiry that arrives in your Orders inbox and turns into a quotation in one tap. Catalogues & enquiries →
Client approvals & e-sign-off
Send proposals and quotes for approval and collect e-sign-off online, so a "go ahead" is a signed, filed record. E-signatures →
Vendor contracts & bills, per event
Capture vendor contracts, quotes and bills filed against each event; everything is read automatically and searchable. Document management →
Clients & vendors in one record
Keep a record for each client and vendor with all their documents attached, so a relationship's history is one tap away. Clients & vendors →
From pitch to wrap, organised
Pitch the proposal
Build a branded proposal and moodboard, and share a tailored version with the client over WhatsApp.
Lock the approval
Collect e-sign-off on the scope and quote, so the approved version is signed and filed against the event.
Run the vendors
Keep every vendor contract, quote and bill together per event, searchable right through to the wrap.
Pitch like a premium studio
When proposals look polished, approvals are signed and every vendor paper sits in one event file, clients trust you with bigger budgets and disputes never start. ScanPix gives a small planning team the same polish as a large agency — without a designer, an IT team, or a stack of subscriptions.
- Branded proposals and signed approvals in minutes.
- Every vendor paper backed up and searchable.
- Works on the devices your team already uses.
Why event planners choose ScanPix
Pitch to wrap in one file
Proposals, enquiries, quotations, approvals and vendor papers live per event — not across a dozen chats.
Client budgets kept private
Quotes, contracts and client details are encrypted and private to your studio, never sold, yours to export.
On the phone, on site
iOS, Android and the web stay in sync, so the whole team works from the same event file at the venue.
Clients reply where they are
Catalogues, quotations and approvals go out over WhatsApp — nothing for a client or vendor to install.
Frequently asked questions
How do I present proposals and moodboards to clients?
Build a branded proposal or moodboard and share it as a PDF or link over WhatsApp. Clients view it on any device with nothing to install, and you can send a tailored version per event or theme.
Can I collect client approvals and sign-off without printing?
Yes. Send proposals and quotes for approval and collect e-sign-off online, so the client signs from their phone and the approved version is filed against the event automatically.
How do I keep vendor contracts and bills organised per event?
Capture vendor contracts, quotes and bills and file them against each event; everything is read automatically and searchable, so the full paperwork for a wedding or show is one place, never scattered across chats.
Pitch, approve and deliver from one place
Start free on iOS, Android and the web — no card required.