Admissions & records, without the paper pile
Collect admission forms and documents from students and parents with a link, digitise certificates and records, and keep everything searchable and secure — across your staff, on the office desk and on the phone.
Admission season buries the office in paper
Every admission brings a form, birth and transfer certificates, ID proofs, photos and fee receipts — multiplied across hundreds of students. When it all lives in physical files and registers, a re-issue request or a board verification turns into hours of digging through cupboards.
Chasing parents for documents
Admission forms come back half-filled or missing a certificate, and the front desk keeps following up by phone.
Records locked in cupboards
Certificates and student files sit in physical folders that fade, tear and can't be found at the moment they're needed.
No shared, safe access
Admin, accounts and the principal each keep their own copies, and sensitive student data isn't properly controlled.
Everything an institute needs, in one place
Run admissions, records and staff access from the same app — on the front desk and on the phone.
Collect admission documents over a link
Send parents a request link for forms, certificates and ID; uploads land filed against the student with nothing for them to install. Document requests →
Certificates & records, searchable
Digitise mark sheets, transfer and birth certificates and fee receipts; everything is read automatically and found by name or admission number. Document management →
Staff access by role
Give admin, accounts and the principal the access each one needs, so the right staff see the right student records. Teams →
Student data kept private
Sensitive student and parent documents are encrypted and visible only to the staff you choose — never sold, always yours. Security →
From enquiry to enrolled, organised
Request the documents
Send parents a link for the admission form, certificates and ID; uploads file against the student automatically.
Digitise the records
Add existing certificates and fee receipts; everything is read and searchable across the institute's staff.
Find & re-issue
Pull up any student's full file in seconds for verifications, re-issues or board requirements.
A calmer admission season
When parents upload documents from home and every certificate is searchable, the front desk stops chasing and starts enrolling. ScanPix gives a single coaching centre the same record discipline as a large institution — without an IT team or a stack of subscriptions.
- Complete student files, ready before the term starts.
- Every record backed up and searchable.
- Works on the devices your staff already use.
Why institutes choose ScanPix
Admissions in order
Applications, records, certificates and staff files organised per student and per year.
Student records stay protected
Certificates and IDs are encrypted, access-controlled by role and never sold.
Office, staffroom, gate
The same records for admissions, accounts and administration — always in sync.
Parents reply on WhatsApp
Collect admission documents and share circulars where parents actually respond.
Frequently asked questions
How do we collect admission documents from parents?
Send a document request link over WhatsApp. Parents upload admission forms, birth and transfer certificates, Aadhaar and photos from their phone with nothing to install, and everything files against the student's record automatically.
Can we keep student certificates and records searchable?
Yes. Digitise certificates, mark sheets, ID and fee receipts; they are read automatically so any student record is a search away by name or admission number, across your staff.
Is student data private and secure?
Student and parent documents are encrypted in transit and at rest, visible only to the staff you choose by role, and never sold. You can export or delete a student's records whenever you want.
Smoother admissions, tidy records
Start free on iOS, Android and the web — no card required.