ScanPix vs SmartVault
SmartVault is a strong document-management + client-portal product, popular with accounting and tax firms. ScanPix covers the same core — central documents, client collection, e-sign — but is mobile-capture-first, adds product catalogues, and is priced for everyday small and medium businesses.
By GTS Infosoft LLP · Updated June 2026
How they compare
SmartVault is a mature, secure document vault and client portal that accounting and tax firms trust for organised files and request workflows. ScanPix is positioned differently: it covers the same document core but leads with mobile capture and adds product catalogues, so it works as one business workspace for everyday small and medium businesses, not just professional firms at the desk.
- Mobile-first capture & scan. ScanPix: yes. SmartVault: secondary.
- Automatic data extraction (fields). ScanPix: yes. SmartVault: limited.
- Document management (central, searchable). ScanPix: yes. SmartVault: yes.
- Document collection / client portal. ScanPix: yes. SmartVault: yes.
- E-signatures. ScanPix: yes. SmartVault: yes.
- Product catalogues. ScanPix: yes. SmartVault: not available.
- Teams & role-based access. ScanPix: yes. SmartVault: yes.
- Priced for SMBs. ScanPix: yes. SmartVault: higher / firm-focused.
Category-level comparison based on publicly available information (June 2026). Competitor features & pricing change — check their site for current details. SmartVault is a capable product, especially for accounting/tax firms; ScanPix targets broader SMB document + catalogue workflows.
Which one fits you?
Both are capable tools. The honest question is what your business looks like.
Choose SmartVault if…
- You're an accounting or tax firm with deep, established document workflows.
- Work is mostly desktop-based around a secure client portal.
- You don't need product catalogues or phone-first capture.
Choose ScanPix if…
- Your team captures documents on the move and needs mobile-first scanning.
- You want to present products as a branded catalogue alongside your documents.
- You want SMB-friendly pricing rather than a firm-focused plan.
What you also get with ScanPix
- Product catalogues. Turn product photos into a branded catalogue with prices and send the exact selection a buyer asks for. Catalogues →
- Mobile-first scanning. Capture clean documents on your phone with edge detection and have them read and filed automatically. Scanning →
- Customers & teams. Keep customer records and give your team role-based access to the same workspace. Customers →
Frequently asked questions
Is ScanPix a good SmartVault alternative?
SmartVault is strong for accounting and tax firms that need a document vault and client portal. ScanPix is a good alternative for broader small and medium businesses that want the same central documents, client collection and e-sign — but mobile-capture-first, with product catalogues, and priced for everyday SMBs.
Can I move my documents from SmartVault to ScanPix?
Yes. Export your files from SmartVault and import them into ScanPix, where they become part of one searchable, organised store. From there you can capture new documents on your phone and file them against customers and projects.
Does ScanPix handle client document collection as well?
Yes. Send a link and collect documents from clients straight into your organised store, with e-sign when something needs signing — the same core workflow, with mobile capture and catalogues added around it.